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Creating a new Web Page

Tip: When creating websites, it is best design from "top down" in that you start off with the highest level menu and work out the hierarchy down to lower pages. However, once this design is completed, it is best to build the site from the "bottom up" by creating the lowest level pages first, and then build the menus and index pages that point to these pages. This holds true in using this system – create the pages, news items, images etc first, and then create the

The majority of the content of pages is stored in individual entries in the database. This allows pages to be updated by people not conversant with Front Page, and also from PCs without any special software installed.

Add a new, single web page

1. Go to the Admin screen, http://www.yachting.org/admin, and logon using the logon ID and password provided by your administrator, making sure the Display Page IDs radio button is checked.
2. Click on News Admin, and enter a new, bottom level page into the database. This will be a new page to be added to an existing menu. Higher level pages may be just an index or perhaps an introductory page, e.g. Cruising home page. Enter the following:
• Type of Article – Web Page
• Headline – appears at the top of the page
• Body of Article – enter some text to appear in the web page
3. The remainder of the items are not required for a web page. If this were a News item for example, the “First date to Publish” and “Last date to Publish” show what period the article is to appear on the front page.
4. With long documents or pages, it is recommended that the text be created in Microsoft Word. See “WebPage Word Instructions.doc” and “WebPage Excel Instructions.doc” for information on how to create the body of the article.
5. After clicking on the Add button, take note of the Article ID number generated by the system – this will appear in the message at the top of the screen.
6. The next thing to do is add a Link to this new page by creating a “Menu” link to this new page.
7. Starting from the top menu, click through to the menu where the page is to be inserted.
8. If your user ID has Publisher access, there will be extra “menu” items. Click on “Add New Entry”.
9. Enter the following:
• Type of Page being created. We created an “Article” above.
• Short Name for menu. This will appear in the menu bar on the left
• Long Name. This is optional, but gives you the option to put a very short name in the left menu, and a longer description in the body of the page.
• Position in the menu where this new item is to appear.
• Article ID (from the one stored above)
• Click on the radio button “Add Record”.
10. A new item will appear on the menu bar at the left.

Menu pages

In any large system, there will be menus, sub menus, and sub menus under these sub menus, without any related pages. A menu page is where the body of the page contains headings which are links to another page, and a just a short paragraph explaining what to find in that area of the website.

To create one of these:

1. Make sure that you have logged on.
2. Create all the Web Pages that will be linked to underneath this menu (remember the “bottom up” creation of the site).
3. Starting from the top menu, click through to where the new menu page will link from.
4. Click on the Add New Entry in the left of the screen.
5. Create a new Menu entry with the following:
• Menu
• Short Name
• Long Name (optional)
• Position in Menu
• Abstract - a short description of what the menu is going to cover, e.g. “All you wanted to know about the Olympic Games – it’s history, past competitors, and what is happening in the lead up to Athens”.
• Click on Add Record

The system will now create a link on the existing page, and if you click on the name (not the “Ed” link next to it), you will be taken to this new sub menu. You can now click on “New Entry” to add links to the web pages as required. The system also creates one “dummy” entry in this new menu. Make sure you delete this record after you have added some other items on the menu. Don’t delete it first as this will delete the entire sub menu.

The following is a menu page. All text is entered using “Add New Entry”.

Add a link to an external page

To add a link to a page that is not held in the database, do the same as above, and “Add New Entry”. Enter a Name for Menu, Position in Menu, URL and click on Existing or New window. This page could be an external URL such as www.sailing.org or an internal URL such as /events/conference.

Links to PDF or MS Word documents

This is the same as linking to an external website. The best way to set this up is:

• FTP the document to the desired folder on the site
• Manually type in the URL (e.g. http://www.vic.yachting.org.au/documents/nor.pdf) to check that it works
• Select and Copy this URL
• Starting from the top menu on the website, click through the menus to where the link to this document should exist

Paste the URL into the URL field on the form.